Why It Can Be Against The Law If You Don’t Destroy your Documents Correctly

Shredding Services by Country Mile Document Destruction
Shredding Services by Country Mile Document Destruction

Safely destroying your sensitive documents will help prevent lawsuits, give you peace of mind, and protect your identity. But did you know that if you don’t do it in certain circumstances that you would be breaking the law?

Circumstances Where Document Destruction and Retention is Required by Law


Medical

In 1996 the federal government passed the Health Insurance Portability and Accountability Act (HIPPA) so that businesses have safeguards in place. If these rules are not followed you could face a hefty fine. – https://www.cdc.gov/phlp/publications/topic/hipaa.html


Sensitive Information on your Hard Drive

In 1984 the federal government passed the Computer Fraud and Abuse Act (CFAA) regulating how businesses deal with sensitive data. Information that has been deleted from your hard drive can still be accessed using special software. The hard drive’s platters have to be destroyed to make the data on it unreadable in order for your data to be securely destroyed. – https://www.justice.gov/sites/default/files/criminal-ccips/legacy/2015/01/14/ccmanual.pdf


Financial Documents

The Gramm-Leach-Bliley Act (GLBA) was passed by the federal government to set up restrictions and guidelines in place that govern how financial institutions dispose of and handle their data. – https://www.ftc.gov/tips-advice/business-center/privacy-and-security/gramm-leach-bliley-act


Legal Documents

32 states and Puerto Rico have laws in place that protect identifying information collected by law firms, other businesses, and the government entities that have to follow a special guideline on how information is stored, how long you have to store, and how to destroy documents in paper or digital form. The information stored on such files has to be made unreadable or undecipherable according to the National Conference of State Legislators. In New York, N.Y. Gen. Bus. Law § 399-H – https://www.nysenate.gov/legislation/laws/GBS/399-DDD


Regulation on How Long you Retain Information

In 2002 the Sarbanes-Oxley Act was created to govern businesses on how long they have to retain their records before you can shred them. If you have any questions you can contact Country Mile Document Destruction to find out if these restrictions apply to you and find out what the retention times are. – https://www.congress.gov/bill/107th-congress/house-bill/3763


Businesses with Customer Data

The Fair and Accurate Credit Transactions Act (FACTA) is an amendment to the Fair Credit Report Act (FCRA). This amendment was added to protect the consumer from identity theft. The FACTA is a guideline on how to properly dispose of and protect your customers’ sensitive or personal data such as account numbers, social security numbers, etc. – https://www.ftc.gov/enforcement/statutes/fair-accurate-credit-transactions-act-2003


Residential Dumpster Diving

The Wisconsin legislature, on February 1st, 2000 enacted section 895.505 (Dumpster Diving Law) of the Wisconsin Statutes which could hold businesses and others civilly and criminally liable for not disposing of, or using “personal information” in accordance with the new law. – https://docs.legis.wisconsin.gov/2001/statutes/statutes/895/505/1/b

Did you know that if a person places there garbage on the curb off of their property that it is legal for anyone to take it? Private detectives obtain information for their clients in this manner.

Why a Paper Shredder is Not Enough

A paper shredder makes the documents almost impossible for a person to piece together if there are enough pages shredded. A cross-cut paper shredder makes it even harder for a person to piece together the document like a jigsaw puzzle.

But did you know there is software and equipment out there that all you have to do is feed the pieces into a machine and the computer will sort it for you? That’s right, the computer can tell you what the document reads in a very small fraction of the time that it can be done manually and shredding a document in this way is NOT in accordance with the law. Even confetti-like-sized pieces can be deciphered.

Did you know that you can buy software to do this yourself at home? An Israeli company sells software that can turn any PC and scanner into an “unshredder.”

Country Mile Document Destruction is NAID Certified. What Does That Mean?

Being NAID Certified (https://naidonline.org/certifications/) is a guarantee that you are protected by law that your documents are destroyed in the proper manner. Not only that but Country Mile Document Destruction destroys the documents right there on the spot with one of its many mobile destruction trucks.

The documents are not only shredded but reduced to a pulp that turns it into ‘mush’ that is then recycled.

You can contact Roger to properly and legally destroy your documents for you. You can contact Roger using the following Information.

Roger Younk of Country Mile Document Destruction

Phone: (906) 753-9905

Email: roger@cmdocdestruction.com

Website: https://cmdocdestruction.com/ 

Call Roger Today!


Article written by Michael Rock of the Internet Presence. Michael develops and markets websites. You can connect with Michael about web design, hosting, and marketing needs by visiting his website http://websthatrock.com/ or https://rocksolidseo.com

Shredded Documents Are Not Safe Enough!

Shredding documents is not enough! It has to be turned to mulch!

Did you know that you could buy software for $50 that you can scan shredded documents to put them back in order?

Shredded PaperShredding documents is not enough they need to be reduced to a pulp which Country Mile Document Destruction does on-site and hand you a guaranteed certificate on the spot.

Here are the details on how shredding sensitive documents are not enough.

If you purchase the software, there are no restrictions on who can purchase this software, then you can take any shredded document, scan-it, and the software will re-assemble it for you in a fraction of the time of someone doing it by hand. It does not matter if the paper is vertical shredded, cross shredded, or torn. This software that you can install on any computer will sort it out for you.

How does the software do this?

First, you feed all of the pieces into a scanner then the computer software will create a unique ID of each piece fed to the scanner by separating them using various factors such as font type, font size, depth of color of the words, and indentation it uses. Remember separating the piles of a jigsaw puzzle by piece shape and color? This is similar to what the software does.

The software then uses its own matching algorithm to determine which unique piece belongs to another and keeping track of them by the unique ID the software assigned to each piece. It displays close matches on the computer screen for you to verify as well to make the process even faster.

Are there shredders out there that reduce it to a pulp?

Yes, but they cost thousands of dollars and for most businesses, it is not worth it and with the laws in place now for security, there have to be certain measures to take or else you would be at risk for a lawsuit. An example of one step is that top-secret information that the Department of Defense requires that the size of the paper particles should not exceed five square millimeters.

The Pentagon Promotes a Contest.

DARPA (Defense Advanced Research Projects Agency) offered $50,000 to anyone who can write the software to sort shredded documents. On October 27th, 2011 DARPA first announced the contest.

Welcome to DARPA’s Shredder Challenge!

Today’s troops often confiscate the remnants of destroyed documents in war zones, but reconstructing them is a daunting task. DARPA’s Shredder Challenge calls upon computer scientists, puzzle enthusiasts and anyone else who likes solving complex problems to compete for up to $50,000 by piecing together a series of shredded documents.

The goal is to identify and assess potential capabilities that could be used by our warfighters operating in war zones, but might also create vulnerabilities to sensitive information that is protected through our own shredding practices throughout the U.S. national security community.

Do you have the skills to reconstruct shredded documents and solve the puzzle?

Can you form a team to help solve the complex physical and analytical problems associated with document reconstruction?

If so, register today for a chance to win $50,000!

The Shredder Challenge is comprised of five separate puzzles in which the number of documents, the document subject matter and the method of shredding will be varied to present challenges of increasing difficulty. To complete each problem, participants must provide the answer to a puzzle embedded in the content of the reconstructed document.

The overall prizewinner and prize awarded will depend on the number and difficulty of the problems solved. DARPA will release the challenge problems on October 27, 2011 at 12:00 PM Eastern and announce a winner the week of December 5, 2011 once final results are calculated.

A team of three from San Francisco called “All Your Shreds Belong To Us,” had won the $50,000 prize and today it is available for anyone to purchase and use.

How sophisticated is the software that sorts the pieces?

You can read this article at Hindawi to find out. As an example here are a couple of formulas that they use to do this task.

Formula for deciphering shredded paper.

Legal requirements for shredding.

Here are just a few legal requirements you should know about:

  • Does your computer hard drive hold Sensitive Information?
    • In 1984 the federal government passed the Computer Fraud and Abuse Act (CFAA) regulating how businesses deal with sensitive data. Information that has been deleted from your hard drive can still be accessed using special software. The hard drive’s platters have to be destroyed to make the data on it unreadable in order for your data to be securely destroyed.
  • Attention banks, credit unions, financial institutions, and small businesses! Do you have sensitive Financial Documents that need to be destroyed?
    • The Gramm-Leach-Bliley Act (GLBA) was passed by the federal government to set up restrictions and guidelines in place that govern how financial institutions dispose of and handle their data.
  • Did you know that you are regulated on how long you retain records and when you are allowed to destroy them?
    • In 2002 the Sarbanes-Oxley Act was created to govern businesses on how long they have to retain your records before you can shred them. If you have any questions you can contact us to find out if these restrictions apply to you and find out what the retention times are.
  • Commercial Business Document Destruction
    • The Fair and Accurate Credit Transactions Act (FACTA) is an amendment to the Fair Credit Report Act (FCRA). This amendment was added to protect the consumer from identity theft. The FACTA is a guideline on how to properly dispose of and protect your customer’s sensitive or personal data such as account numbers, social security numbers, etc.
  • The Wisconsin legislature, on February 1st, 2000 enacted section 895.505 (Dumpster Diving Law) of the Wisconsin Statutes which could hold businesses and other civilly and criminally liable for not disposing of, or using “personal information” in accordance with the new law.

Unshredding documents in the news.

If you follow this link you will see all kinds of stories of shredding and un-shredding documents in the news.


wtvr.com
Restaurant employee, customer info discovered unshredded …
All documents, she realized, belonged to the Outback Steakhouse in the West End of Henrico County. “It said Outback Steakhouse and printed …
Jan 8, 2020

KTVU San Francisco
Personal medical files discovered unshredded and dumped at a landfill
Ledesma took photos of the boxes and the files and called some of the lawyers listed on the documents. She said they didn’t seem too …
Oct 3, 2019

The Straits Times
Unshredded confidential papers trashed in CBD a gold mine …
Documents containing valuable information are ending up in the trash, unshredded, and making for easy pickings for unauthorized people.
Jan 27, 2019

The Sun
Unshredded NHS records were dumped in a town center to weigh down scaffolding at an art festival
It is understood organizers contacted CS Recycling in Hertfordshire, which sent cut and part-shredded paper. most read in UK news …
Sep 23, 2019

TPM
Warren Pledges To Release Impeachment Docs Withheld By …
Great idea, Liz, but what makes you think there will be any documents left unshredded/unwiped to release? Or that Hair Furor will even be …
Jan 24, 2020

Peace Arch News
White Rock shredding company says privacy breach allegations are ‘simply untrue’
“The allegations that we store unshredded documents in bins at our truck … “No documents, casino cards or any other papers should ever be in …
Mar 20, 2019

13WHAM-TV
Office of Public Integrity: local DMV offices mishandled …
Some unshredded documents were found inside dumpsters at the DMV offices in Henrietta and Irondequoit earlier this year. (WHAM photo).
Sep 6, 2018

The Straits Times
MAS probes case of UOB’s unshredded client data
The bank had also thrown out unshredded documents – marked confidential – of a performance report that highlighted a mix of assets and …
Jul 19, 2016

13WHAM-TV
Lawmakers demand answers after personal info found in …
The unshredded documents were found inside dumpsters at the DMV offices in Henrietta and Irondequoit. On Friday, Monroe County GOP …
May 25, 2018

13WHAM-TV
County to offer free credit monitoring, investigate the handling of …
The unshredded documents containing people’s personal information were found inside dumpsters at the DMV offices in Henrietta and …
May 29, 2018