theft identity protection

State Data Breach Laws: Protecting Your Business with Professional Mobile Shredding Services

In today’s digital age, data breaches have become a significant concern for businesses of all sizes. To address this growing threat, various U.S. states have enacted their own data breach notification laws. As a business owner, it’s crucial to understand the implications of these State Data Breach Laws and to implement robust data protection measures. This blog post explores why complying with these laws is essential and how professional mobile shredding services can play a vital role in securing sensitive data and ensuring compliance.

Understanding State Data Breach Laws

State Data Breach Laws, in Brief: These laws vary from state to state and mandate how businesses must respond when a data breach occurs. They typically include requirements for notifying affected individuals and regulatory authorities.

Protected Information: State Data Breach Laws often cover personally identifiable information (PII), such as names, Social Security numbers, and financial data.

The Significance of Compliance

Compliance with State Data Breach Laws is not just a matter of legal obligation; it’s essential for several reasons:

1. Legal Consequences

Failure to comply with these laws can result in substantial fines and legal penalties, which can have severe financial implications for your business.

2. Reputation Protection

A data breach can damage your company’s reputation and lead to a loss of trust among customers and partners. Compliance helps maintain trust.

3. Data Security

Complying with these laws encourages businesses to establish robust data protection practices, reducing the risk of data breaches in the first place.

The Role of Professional Mobile Shredding Services

Professional mobile shredding services can play a crucial role in ensuring compliance with State Data Breach Laws. Here’s why they are indispensable:

1. On-Site Convenience

Mobile shredding services bring shredding equipment to your location, minimizing the risk of data exposure during transportation. Click here to learn more about what is all behind Mobile Shredding Services.

2. Immediate Destruction

Documents are shredded on-site, ensuring immediate destruction of sensitive data, and reducing the risk of data breaches.

3. Compliance Expertise

Mobile shredding companies are well-versed in data protection regulations and can help ensure your data destruction processes align with the laws.

4. Witnessed Shredding

Mobile shredding offers the advantage of witnessed shredding, allowing you to oversee the process and gain peace of mind knowing your documents are securely destroyed and get provided with a certificate of destruction that you can use in a court of law.

Best Practices for Data Destruction

To ensure compliance with State Data Breach Laws and protect sensitive data, follow these best practices for data destruction:

Regular Shredding: Implement a regular schedule for data destruction to prevent the accumulation of sensitive information.
Secure Storage: Store documents containing sensitive data in locked containers until they can be shredded to prevent unauthorized access.
Documented Procedures: Maintain records of your data destruction activities, including dates, quantities shredded, and witness signatures.
Employee Training: Ensure that your staff is trained on data protection and the importance of secure data disposal.
Professional Mobile Shredding Service: Consider hiring a reputable mobile shredding service provider to simplify and enhance your data destruction process.

In Conclusion

Compliance with State Data Breach Laws is not only a legal obligation but also a vital step in protecting your business, reputation, and customer trust. Engaging a professional mobile shredding service company can simplify the data destruction process, ensuring that you meet these legal requirements while also enhancing data security. Invest in secure data destruction methods to safeguard your business and the sensitive information entrusted to you.

The data destruction company that you use should be NAID-Certified.

This article originally was published at Country Mile Document Destruction.

For more information on the State-Specific Data Destruction Laws in the United States please read this blog post.

FACTA Compliance: Enhancing Security with Mobile Data Destruction Services

In an age where personal and financial information is at risk of falling into the wrong hands, the Fair and Accurate Credit Transactions Act (FACTA) stands as a crucial safeguard. FACTA, enacted to protect consumer credit information, includes stringent regulations on secure data disposal. In this blog post, we will delve into why FACTA compliance is essential and how hiring a mobile data destruction service can significantly enhance your shredding process.

Understanding FACTA

FACTA, in Brief: FACTA was signed into law in 2003 with the primary goal of protecting consumers from identity theft and ensuring the accuracy of credit reports.

Protected Information: Under FACTA, sensitive information includes consumer credit reports and any documents derived from them.

The Significance of FACTA Compliance

Complying with FACTA is not just a legal requirement; it’s about safeguarding consumers’ financial well-being and maintaining trust. Here’s why FACTA compliance is crucial:

1. Identity Theft Prevention

FACTA’s provisions are designed to prevent identity theft by ensuring the secure disposal of consumer credit information.

2. Legal Consequences

Non-compliance with FACTA can lead to severe penalties, including fines. It’s not a risk worth taking.

3. Protection of Reputation

In today’s data-driven world, a data breach resulting from improper disposal can tarnish a business’s reputation, leading to a loss of customers and revenue.

The Role of Mobile Data Destruction Services

Mobile data destruction services play a pivotal role in FACTA compliance. Here’s why they are indispensable:

1. On-Site Convenience

Mobile data destruction services bring the shredding process to your location, ensuring that documents are securely destroyed on-site.

2. Immediate Destruction

With mobile services, there’s no delay between document collection and shredding, reducing the risk of data exposure.

3. Witnessed Destruction

Mobile shredding offers witnessed destruction, allowing you to oversee the process and gain peace of mind knowing your documents are securely destroyed. Some data destruction companies like Country Mile Document Destruction provide you with a certificate of destruction that you can use in a court of law.

4. Compliance Expertise

Mobile data destruction companies are well-versed in FACTA compliance, ensuring that your shredding processes align with the regulations.

Best Practices for FACTA Data Destruction

To ensure compliance and protect consumer data, follow these best practices for FACTA data destruction:

Scheduled Shredding: Implement a regular schedule for data destruction to prevent the accumulation of sensitive information.
Secure Storage: Store documents containing consumer credit information in locked containers until they can be shredded to prevent unauthorized access.
Documented Procedures: Maintain records of your data destruction activities, including dates, quantities shredded, and witness signatures.
Employee Training: Ensure that your staff is trained on FACTA compliance and the importance of secure data disposal.
Mobile Data Destruction Service: Consider hiring a reputable mobile data destruction service provider to simplify and enhance your data shredding process. Click to read more about Mobile Destruction Services.

In Conclusion

FACTA compliance is not optional, especially for businesses that handle consumer credit information. It’s not just about adhering to the law; it’s about protecting consumers’ financial well-being and your business’s reputation. Hiring a mobile data destruction service can streamline the secure shredding process, ensuring that you meet FACTA requirements while also enhancing the security of your operations. Invest in secure data destruction to safeguard your business and the sensitive information entrusted to you by consumers.

The data destruction company that you use should be NAID-Certified.

This article originally was published at Country Mile Document Destruction.

Why It Can Be Against The Law If You Don’t Destroy Your Documents Correctly

Shredding Services by Country Mile Document Destruction

Safely destroying your sensitive documents will help prevent lawsuits, give you peace of mind, and protect your identity. But did you know that if you don’t do it in certain circumstances you would be breaking the law?

Circumstances Where Document Destruction and Retention is Required by Law

Medical

In 1996 the federal government passed the Health Insurance Portability and Accountability Act (HIPPA) so that businesses have safeguards in place. If these rules are not followed you could face a hefty fine. – https://www.cdc.gov/phlp/publications/topic/hipaa.html

Sensitive Information on your Hard Drive

In 1984 the federal government passed the Computer Fraud and Abuse Act (CFAA) regulating how businesses deal with sensitive data. Information that has been deleted from your hard drive can still be accessed using special software. The hard drive’s platters have to be destroyed to make the data on it unreadable in order for your data to be securely destroyed. – https://www.justice.gov/sites/default/files/criminal-ccips/legacy/2015/01/14/ccmanual.pdf

You can read more about the CFAA here.

Financial Documents

The Gramm-Leach-Bliley Act (GLBA) was passed by the federal government to set up restrictions and guidelines in place that govern how financial institutions dispose of and handle their data. – https://www.ftc.gov/tips-advice/business-center/privacy-and-security/gramm-leach-bliley-act

You can read more about the GLBA here.

Legal Documents

32 states and Puerto Rico have laws in place that protect identifying information collected by law firms, other businesses, and government entities that have to follow a special guideline on how information is stored, how long you have to store it, and how to destroy documents in paper or digital form. The information stored on such files has to be made unreadable or undecipherable according to the National Conference of State Legislators. In New York, N.Y. Gen. Bus. Law § 399-H – https://www.nysenate.gov/legislation/laws/GBS/399-DDD

Regulation on How Long You Retain Information

In 2002 the Sarbanes-Oxley Act was created to govern businesses on how long they have to retain their records before you can shred them. If you have any questions you can contact Country Mile Document Destruction to find out if these restrictions apply to you and find out what the retention times are. – https://www.congress.gov/bill/107th-congress/house-bill/3763

You can read more about SOX here.

Businesses with Customer Data

The Fair and Accurate Credit Transactions Act (FACTA) is an amendment to the Fair Credit Report Act (FCRA). This amendment was added to protect the consumer from identity theft. The FACTA is a guideline on how to properly dispose of and protect your customers’ sensitive or personal data such as account numbers, social security numbers, etc. – https://www.ftc.gov/enforcement/statutes/fair-accurate-credit-transactions-act-2003

You can read more about FACTA here.

Residential Dumpster Diving

The Wisconsin legislature, on February 1st, 2000 enacted section 895.505 (Dumpster Diving Law) of the Wisconsin Statutes which could hold businesses and others civilly and criminally liable for not disposing of, or using “personal information” in accordance with the new law. – https://docs.legis.wisconsin.gov/2001/statutes/statutes/895/505/1/b

Did you know that if a person places their garbage on the curb off of their property it is legal for anyone to take it? Private detectives obtain information for their clients in this manner.

Why a Paper Shredder is Not Enough

A paper shredder makes the documents almost impossible for a person to piece together if there are enough pages shredded. A cross-cut paper shredder makes it even harder for a person to piece together the document like a jigsaw puzzle.

But did you know there is software and equipment out there that all you have to do is feed the pieces into a machine and the computer will sort it for you? That’s right, the computer can tell you what the document reads in a very small fraction of the time that it can be done manually, and shredding a document in this way is NOT in accordance with the law. Even confetti-like-sized pieces can be deciphered.

Did you know that you can buy software to do this yourself at home? An Israeli company sells software that can turn any PC and scanner into an “unshredder.”

That is our little blurb for today. I hope you enjoy the rest of your week!

Country Mile Document Destruction is NAID Certified. What Does That Mean?

Being NAID Certified (https://naidonline.org/certifications/) is a guarantee that you are protected by law and that your documents are destroyed in the proper manner. Not only that but Country Mile Document Destruction destroys the documents right there on the spot with one of its many mobile destruction trucks.

The documents are not only shredded but reduced to a pulp that turns it into ‘mush’ that is then recycled.

You can contact Country Mile Document Destruction to properly and legally destroy your documents for you. You can contact them using the following Information.

Ann Younk of Country Mile Document Destruction

Phone: (906) 753-9905

Email: Info@cmdocdestruct.com

Website: https://cmdocdestruction.com/

Call Us Today!

Shredded Documents Are Not Safe Enough!

Did you know that you could buy software for $50 that you can scan shredded documents to put them back in order?

Shredding documents is not enough they need to be reduced to a pulp which Country Mile Document Destruction does on-site and hand you a guaranteed certificate on the spot.

Here are the details on how shredding sensitive documents are not enough.

If you purchase the software, there are no restrictions on who can purchase this software, then you can take any shredded document, scan-it, and the software will re-assemble it for you in a fraction of the time of someone doing it by hand. It does not matter if the paper is vertical shredded, cross shredded, or torn. This software that you can install on any computer will sort it out for you.

How does the software do this?

First, you feed all of the pieces into a scanner then the computer software will create a unique ID of each piece fed to the scanner by separating them using various factors such as font type, font size, depth of color of the words, and indentation it uses. Remember separating the piles of a jigsaw puzzle by piece shape and color? This is similar to what the software does.

The software then uses its own matching algorithm to determine which unique piece belongs to another and keeps track of them by the unique ID the software assigned to each piece. It displays close matches on the computer screen for you to verify as well to make the process even faster.

Are there shredders out there that reduce it to a pulp?

Yes, but they cost thousands of dollars and for most businesses, it is not worth it and with the laws in place now for security, there have to be certain measures to take, or else you would be at risk for a lawsuit. An example of one step is that top-secret information that the Department of Defense requires that the size of the paper particles should not exceed five square millimeters.

The Pentagon Promotes a Contest.

DARPA (Defense Advanced Research Projects Agency) offered $50,000 to anyone who can write the software to sort shredded documents. On October 27th, 2011 DARPA first announced the contest.

Welcome to DARPA’s Shredder Challenge!

Today’s troops often confiscate the remnants of destroyed documents in war zones, but reconstructing them is a daunting task. DARPA’s Shredder Challenge calls upon computer scientists, puzzle enthusiasts and anyone else who likes solving complex problems to compete for up to $50,000 by piecing together a series of shredded documents.

The goal is to identify and assess potential capabilities that could be used by our warfighters operating in war zones, but might also create vulnerabilities to sensitive information that is protected through our own shredding practices throughout the U.S. national security community.

Do you have the skills to reconstruct shredded documents and solve the puzzle?

Can you form a team to help solve the complex physical and analytical problems associated with document reconstruction?

If so, register today for a chance to win $50,000!

The Shredder Challenge is comprised of five separate puzzles in which the number of documents, the document subject matter and the method of shredding will be varied to present challenges of increasing difficulty. To complete each problem, participants must provide the answer to a puzzle embedded in the content of the reconstructed document.

The overall prizewinner and prize awarded will depend on the number and difficulty of the problems solved. DARPA will release the challenge problems on October 27, 2011 at 12:00 PM Eastern and announce a winner the week of December 5, 2011 once final results are calculated.

A team of three from San Francisco called “All Your Shreds Belong To Us,” had won the $50,000 prize and today it is available for anyone to purchase and use.

How sophisticated is the software that sorts the pieces?

You can read this article at Hindawi to find out. As an example here are a couple of formulas that they use to do this task.

Legal requirements for shredding.

Here are just a few legal requirements you should know about:

Does your computer hard drive hold Sensitive Information?
- In 1984 the federal government passed the Computer Fraud and Abuse Act (CFAA) regulating how businesses deal with sensitive data. Information that has been deleted from your hard drive can still be accessed using special software. The hard drive’s platters have to be destroyed to make the data on it unreadable in order for your data to be securely destroyed.
- You can read more about the CFAA here.
Attention banks, credit unions, financial institutions, and small businesses! Do you have sensitive Financial Documents that need to be destroyed?
- The Gramm-Leach-Bliley Act (GLBA) was passed by the federal government to set up restrictions and guidelines in place that govern how financial institutions dispose of and handle their data.
- You can read more about the GLBA here.
Did you know that you are regulated on how long you retain records and when you are allowed to destroy them?
- In 2002 the Sarbanes-Oxley Act was created to govern businesses on how long they have to retain your records before you can shred them. If you have any questions you can contact us to find out if these restrictions apply to you and find out what the retention times are.
- You can read more about SOX here.
Commercial Business Document Destruction
- The Fair and Accurate Credit Transactions Act (FACTA) is an amendment to the Fair Credit Report Act (FCRA). This amendment was added to protect the consumer from identity theft. The FACTA is a guideline on how to properly dispose of and protect your customer’s sensitive or personal data such as account numbers, social security numbers, etc.
- You can read more about FACTA here.
The Wisconsin legislature, on February 1st, 2000 enacted section 895.505 (Dumpster Diving Law) of the Wisconsin Statutes which could hold businesses and other civilly and criminally liable for not disposing of, or using “personal information” in accordance with the new law.

Unshredding documents in the news.

If you follow this link you will see all kinds of stories of shredding and un-shredding documents in the news.

wtvr.com

Restaurant employee, customer info discovered unshredded …All documents, she realized, belonged to the Outback Steakhouse in the West End of Henrico County. “It said Outback Steakhouse and printed …Jan 8, 2020

KTVU San Francisco

Personal medical files were discovered unshredded and dumped at a landfillLedesma took photos of the boxes and the files and called some of the lawyers listed on the documents. She said they didn’t seem too …Oct 3, 2019

The Straits Times

Unshredded confidential papers trashed in CBD a gold mine …Documents containing valuable information are ending up in the trash, unshredded, and making for easy pickings for unauthorized people.Jan 27, 2019

The SunUnshredded NHS records were dumped in a town center to weigh down scaffolding at an art festivalIt is understood organizers contacted CS Recycling in Hertfordshire, which sent cut and part-shredded paper. most read in UK news …Sep 23, 2019

TPM

Warren Pledges To Release Impeachment Docs Withheld By …Great idea, Liz, but what makes you think there will be any documents left unshredded/unwiped to release? Or that Hair Furor will even be …Jan 24, 2020

Peace Arch NewsWhite Rock shredding company says privacy breach allegations are ‘simply untrue’“The allegations that we store unshredded documents in bins at our truck … “No documents, casino cards or any other papers should ever be in …Mar 20, 2019

13WHAM-TV

Office of Public Integrity: local DMV offices mishandled …Some unshredded documents were found inside dumpsters at the DMV offices in Henrietta and Irondequoit earlier this year. (WHAM photo). Sep 6, 2018

The Straits TimesMAS probes case of UOB’s unshredded client data

The bank had also thrown out unshredded documents – marked confidential – of a performance report that highlighted a mix of assets and …Jul 19, 2016

13WHAM-TV

Lawmakers demand answers after personal info found in …The unshredded documents were found inside dumpsters at the DMV offices in Henrietta and Irondequoit. On Friday, Monroe County GOP …May 25, 2018

13WHAM-TV

County to offer free credit monitoring, investigate the handling of …The unshredded documents containing people’s personal information were found inside dumpsters at the DMV offices in Henrietta and …May 29, 2018

Tag: theft identity protection

State Data Breach Laws: Protecting Your Business with Professional Mobile Shredding Services

Understanding State Data Breach Laws

The Significance of Compliance

1. Legal Consequences

2. Reputation Protection

3. Data Security

The Role of Professional Mobile Shredding Services

1. On-Site Convenience

2. Immediate Destruction

3. Compliance Expertise

4. Witnessed Shredding

Best Practices for Data Destruction

In Conclusion

Related Blog Posts

FACTA Compliance: Enhancing Security with Mobile Data Destruction Services

Understanding FACTA

The Significance of FACTA Compliance

1. Identity Theft Prevention

2. Legal Consequences

3. Protection of Reputation

The Role of Mobile Data Destruction Services

1. On-Site Convenience

2. Immediate Destruction

3. Witnessed Destruction

4. Compliance Expertise

Best Practices for FACTA Data Destruction

In Conclusion

Related Blog Posts

Why It Can Be Against The Law If You Don’t Destroy Your Documents Correctly

Related Blog Posts

Shredded Documents Are Not Safe Enough!

How does the software do this?

Are there shredders out there that reduce it to a pulp?

The Pentagon Promotes a Contest.

How sophisticated is the software that sorts the pieces?

Legal requirements for shredding.

Unshredding documents in the news.

Related Blog Posts