Businesses that utilize document destruction services typically want to know various aspects of the document destruction business to ensure their sensitive information is properly handled. Here are some key areas of interest for businesses in this industry:
- Security Measures: Companies want to understand the security protocols and measures implemented by document destruction providers. They seek information on how documents are handled, stored, and transported securely to protect against unauthorized access or data breaches. – Note: Country Mile Document Destruction certifies that once you dispose of your sensitive information in our bins it is never touched by human hands again until it is reduced to a recyclable pulp.
- Compliance with Regulations: Businesses must ensure that their document destruction practices align with applicable regulations and industry standards. They want to know if the document destruction service provider follows legal requirements. Note: Country Mile Document Destruction keeps up with the latest laws including:
Health Insurance Portability and Accountability Act (HIPPA)
Computer Fraud and Abuse Act (CFAA)
Gramm-Leach-Bliley Act (GLBA)
The Sarbanes-Oxley Act (SOX)
Fair Credit Report Act (FCRA)
General Data Protection Regulation (GDPR)
- Destruction Methods: Businesses want to be informed about the document destruction techniques employed by the service provider. They may inquire about shredding methods, whether the destruction is done on-site or off-site, and if there are additional measures like pulverization or incineration for extra security. – Note: Country Mile Document Destruction continually upgrades and updates its trucks and shredding machines. Here is a list of our current shredders:
Shred-Tech MDS 25GT – Shreds paper at a rate of 2,500 to 3,000 lbs per hour
Shred-Tech MDS 35GT – Shreds paper at a rate of up to 6,000 lbs per hour
PT 30 Ultra Shred – Shreds paper at a rate of 4,000 to 5,000 lbs per hour
- Chain of Custody: Maintaining a proper chain of custody is essential for businesses. They seek information on how the document destruction company tracks and verifies the movement and handling of sensitive documents throughout the entire destruction process. This helps ensure accountability and prevent any mishandling or unauthorized access. – Note: Country Mile Document Destruction uses locked security cabinets for storing sensitive data between pick-ups. These Security containers are locked and are equipped with a one-way slot that allows documents to be stored inside securely until a Country Mile Document Destruction Inc. agent arrives.
- Certification and Auditing: Many businesses prefer document destruction service providers that are certified by reputable organizations, such as the National Association for Information Destruction (NAID). They want to know if the provider undergoes regular audits to validate compliance with industry standards and ensure the secure destruction of documents. – Note: Country Mile Document Destruction uses NAID-Certified data destruction procedures.
- Environmental Sustainability: In today’s environmentally conscious business landscape, sustainability practices are a significant consideration. Companies may inquire about the document destruction provider’s commitment to recycling shredded materials or their efforts to minimize the environmental impact of the destruction process. – Note: Paper documents are ground into 5/8″ pieces and turned into mulch, then it is dumped inside the recycling facility.
- Service Options and Customization: Different businesses have unique requirements, so they seek flexibility in service options. They may want to know if the provider offers on-demand or scheduled services, the ability to handle large volumes, or customization options to meet specific needs. – Note: Depending on your paper flow, Country Mile Document Destruction Inc. can be scheduled to come on-site with its mobile unit when it is necessary for you. Our agents then transport your data immediately to the vehicle and shred your documents on-site.
- Pricing and Contracts: Cost considerations play a crucial role in decision-making. Businesses want to understand the pricing structure, whether it is based on the volume of documents, frequency of service, or other factors. They also inquire about contract terms, including termination clauses and service level agreements (SLAs). – Note: Contact us for our very competitive rates. In fact, send us a copy of your current shredding service bill, and more than likely we can beat it! How? By cutting out the middle man and passing the savings along to you.
- Data Privacy and Confidentiality: Companies place a high value on the privacy and confidentiality of their documents. They want assurance that the document destruction service provider maintains strict confidentiality throughout the entire process and has proper protocols in place to safeguard sensitive information. – Note: You will receive a Certificate of Destruction from us. After all of the data has been destroyed, Country Mile Document Destruction Inc. recycles the paper residue.
- Testimonials and References: Before selecting a document destruction provider, businesses often seek testimonials or references from other clients. They may want to know about the provider’s track record, reliability, and reputation in the industry. – Note: We keep our customers as secure as their documents but here is one testimonial we would like to share.
“Country Mile Document Destruction is a company that is dependable and reliable. Knowing our financial records are completely destroyed, gives us peace of mind. – Rachel R. Raygo, CCUE President 2205 Hall Ave. Suite 107 Marinette, WI 54143
By addressing these key areas of interest, document destruction service providers can effectively communicate their capabilities, instill confidence in potential clients, and establish themselves as trustworthy partners in the secure disposal of sensitive information.